For most businesses the print environment is the last un-audited department in the office. When you consider all that printing entails – including supplies, maintenance and repairs – if left unmanaged, you might be spending a lot more than you think. Not knowing your actual costs makes budgeting for print virtually impossible.
Managing Your Print Costs
Without print a policy (a set of guidelines outlining your expectations for printing in the office) you may be duplicating purchasing efforts, spending more time and money than necessary and negatively impacting your team’s productivity.
For example, without procedures in place, an employee may place an order for toner without knowing if you already have any in stock. That means spending money unnecessarily on extra supplies.
Beyond cartridge cost, employees spending time online researching and ordering supplies means time spent away from critical business tasks. Now, imagine one of your employees has ordered a cartridge from a non-approved vendor and when it shows up, it’s an inferior product. If it leaks inside your machine, work grinds to a halt and a service call must be placed. You also need to reorder the proper toner cartridge and figure out how to return the inferior product and get a refund. This can seriously impact your productivity – and damage your equipment.
Using Managed Print Services (MPS) to Lower Your Costs
With Managed Print Services this same scenario would play out completely differently…
When your print devices are monitored and a device is low on toner, an MPS provider is notified automatically, orders the proper toner cartridge and it shows up at your office the next day. All that needs to be done is to have an employee replace the empty cartridge with the new one.
That’s it. No stress, no mess and no wasted time or over-ordering.
Managed Print Services can work with you to control your print environment comprehensively, from just-in-time ordering of supplies, to repair and maintenance, freeing your team to focus on core business.