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Keep These Security Tips In Mind When Using Collaboration Tools

Just a few months ago, it seemed like we were hearing about a new data breach or ransomware attack every day. Then COVID-19 began dominating the headlines. Security was a major concern before the pandemic, and as many of us are still working remotely and using collaborative tools security is more important than ever!

As the pandemic continues, the current climate of connectivity, video conferencing and real-time online collaboration will be the way we do business for the foreseeable future.

Here are four key security tips to keep you safe from malicious attacks when deploying collaborative solutions.

• Deny Outside Access and Unauthorized Users

This one is pretty self-explanatory, however, it should be emphasized – never give access to your network or devices to any unauthorized user. Most businesses will have safety measures in place to prevent unauthorized file or data sharing. When in a video meeting with colleagues, make sure everyone is authorized before sharing files, data, or allowing any access.

• Preventing Data Loss and Storage Management

One benefit of remote content sharing is the ability to collaborate in real-time. Data-capture is critical for recording new ideas. Most video conferencing or screen share technology allows recording of both video and audio. Recorded data is stored on the cloud making it accessible, convenient, and vulnerable if unprotected. Use data-encryption to stay safe.

• Maintain Network Stability

Video conferencing and real-time collaboration require a stable, consistent network. When technology is being used to foster communication and collaboration the loss of reliability of your network connection can shut you down. Video and collaborative technologies are data-heavy processes. Make sure you have the bandwidth available to avoid disruptions. To be effective you must not only have the bandwidth, you also need reliable firewalls and proxy servers to prevent network issues.

• Integrate Your Entire Technology Stack

Make sure that any new collaborative solution is properly integrated with your existing technology. Incompatibility and security clashing can slow you down or prevent you from using collaborative solutions.

For the foreseeable future, we’ll continue relying on video conferencing, content sharing, and collaborative solutions for conducting business. To use these solutions safely and effectively, you will need to safeguard your network against the threats that come with a connected workplace.

Are you ready to learn more? Call us today! We’re always happy to answer your questions and can help you design a solution to meet your unique needs.

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