While the paperless movement has changed the way most companies do business, there is always room for improvement. Whether you remain unconvinced of the benefits of digitization or you are looking for more ways to reduce your reliance on paper, we can help, with five great reasons to digitize your documents today!
Hardcopy document production, reproduction, organization, storage, and retrieval, costs your organization valuable time and money that could be better spent growing your business. Digitization yields instant cost savings by reducing the need for consumables including paper, toner, and ink cartridges used for printing, and eliminating the need for filing cabinets or off-site storage.
2) Enhanced Productivity
Digitized documents can be accessed at the touch of a button, from anywhere there is Internet access. Employees will spend less time searching for documents or replicating those which are lost or destroyed when documents are stored safely in the cloud. This cost-effective, efficient workflow can also help to improve client relations with faster response times and enhanced security.
3) Reduced Environmental Impact
When you consider that nearly 45 percent of documents produced in the office each day wind up in the recycling bin by the day’s end, it’s easy to see the benefits of digitization. With the average office worker using 10,000 sheets of paper each year, hardcopy document production can take a toll on the environment, but digitized documents eliminate the need for paper usage and consumption, helping to lower your carbon footprint.
4) Increased Square Footage
With office space at a premium, every square foot counts, but storing large quantities of hardcopy documents consumes valuable floor space with file cabinets, boxes, and shelving. While it may be necessary to keep hard copies of certain documents depending on your industry, it may be worthwhile to obtain legal advice to determine whether these same documents can be digitized and the hardcopies safely destroyed. The additional square footage gained can be used for additional personnel, inventory, or displays or to downscale your office space to reduce your monthly rent.
5) Regulatory Compliance
Paper can be lost, stolen, or destroyed, and if your industry has strict rules around compliance, digitization may help you meet the higher standards for data security while providing an easy way to backup your documents each day.
Document digitization is an investment towards the future and security of your business. Contact us today to learn more!