Print is a major expense for most businesses, even more than they may realize. With direct costs such as toner and paper, as well as hidden costs such as inefficiency, the print budget can quickly get out of control. With a Managed Print program, you can gain a better understanding of what you are spending on print and develop strategies to save money.
The Print Assessment
The first step to controlling your print spending is to gain insight into how your print environment is functioning. This is best done via a print assessment, which includes an inventory of each printer in your office, where they are located, and how they are used. With this data in hand, a Managed Print Services provider can determine your actual print cost per page. Together with your MPS provider, you can then develop strategies for reducing this cost and saving money on print.
Printer maintenance can take up a lot of your IT team’s time – in fact, it’s estimated that 40 – 60% of IT help desk calls are printer-related. When your IT team is called away for printer issues they’re being slowed down with low value tasks that would be better served by a less expensive support team that specializes in printer support.
With Managed Print Services you can break this cycle. By providing preventative maintenance to keep your printers working and emergency servicing when one breaks down, you will experience less downtime while freeing up your IT team for more important tasks.
Most offices give little thought to printer deployment. Printers are often bought on an as-needed basis, which can mean having many different branded printers, which may or may not fit the needs of your business.
An MPS provider can help develop a better solution. By analyzing how your printers are used, they’ll develop a plan that will best serve the needs of your company that may include consolidating your fleet, relocating underperforming devices or retiring those that no longer serve your needs. They will also deploy your printers strategically to improve efficiency and reduce costs; for example, moving that color printer to the marketing department, while the finance team gets a less expensive black and white printer. Simple changes can lead to big savings.
If your printer costs are out of control, it may be time to consult a Managed Print Services provider. By analyzing your print environment, these print professionals can help you increase efficiency and reduce your print expenses.