A multifunction printer (MFP) is a significant investment for a business, but it can become the office workhorse, used to accomplish many tasks. However, many offices don’t make full use of their MFPs, often because they’re not aware of the many features it has to offer.
Here are three features your MFP probably has that you may not be taking advantage of.
If you’re only using your MFP only to print documents, you’re missing out on the more advanced features MFPs have to offer. In addition to printing basic documents, your multifunction printer may be able to do automatic double-sided printing, collating, stapling, and hole punching. Additionally, some MFPs can fold, tri-fold, crease, and make other special folds.
The office fax machine used to be a necessity, but faxing has fallen out of use due to the advances in email. However, fax machines are not completely obsolete – and your MFP can perform as a fax machine. In fact, many MFPs can deliver faxes directly to email for added convenience. Your MFP may also be able to function as a voice mail machine, delivering voice messages to the appropriate recipients.
One of the most underused features of the MFP is its scanning capabilities. Today’s MFPs can scan documents, use optical character recognition to convert scanned text to a searchable text document, and store it directly on your office network. This makes it possible to quickly scan and store documents that can be easily retrieved later.
The multifunction printer has a lot to offer your office. By exploring the multitude of features, you can save time and money. In fact, fully utilizing your multifunction printer can change the way you do business, allowing you to reduce your reliance on paper, achieve better security, reduce errors, and improve your bottom line. Contact us to learn more.