You rely on your copier to perform basic tasks such as copying, printing, and many more complex functions, including binding, stapling, assembling projects, and sending files on the cloud. It makes your life easier! Or, at least it should! Without regular maintenance the office copier can lose efficiency and become prone to breakdowns.

Keeping your office copiers running smoothly takes a little effort, but it’s well worth it in the long run. A well-maintained machine will operate more efficiently, save you money over time, and reduce operating costs.

Here are a few copier maintenance practices that will keep your equipment running smoothly for years to come:

1. Avoid Overloading the Paper Tray

Always see to it that your copier’s paper tray is not overloaded since that can lead to issues and inefficiencies in its operations. Read and adhere to the fill-level line instructions to avoid paper jams. Ensure that the papers are packed tightly. Plus, if your office’s workload is enormous, consider upgrading to larger or additional paper trays.

2. Clear Paper Jams Carefully

Paper jams are pretty common. That said, use extreme caution when clearing them. Be sure to follow the instructions on the display panel or user manual when clearing paper jams. Forceful movements can be detrimental, and you should always contact your service technician if you’re not able to clear the paper easily.

3. Use Recommended OEM Toners

One of the key aspects of maintaining your copier is using recommended toners. Avoid compatible toners and other printing supplies, which are usually offered at steep discounts but can end up damaging your equipment. Procure your toners from authorized suppliers to prevent malfunctioning of your device.

4. Train Your Staff

The end user of your copier is critical. For this reason, train your staff on how to use the different features and functions of the device correctly.

Additional Tips

Over time copiers have evolved and boast numerous features. But then, they have become increasingly sensitive to damage. For your copier to continue running smoothly, abide by these simple guidelines:

• Avoid scratching the platen glass surface with paper clips and staples
• Keep your copier clean and free of dirt and debris
• Warm up your copier when it is cold or if it has been inactive for a long time

Contact us today and let us show you how to keep your copiers and printer fleet running in tip top shape!

About PrimeEdge Technology

PrimeEdge is a premier office technology solutions and services provider based in Winchester, VA. Services include Managed IT, Managed Print, Voice, Unified Communications and XaaS. Products include a wide variety of HP Printers, Scanners, MFPs, Computers and Workstations.

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