Chances are you’re still using paper for most of your critical business tasks; and, you’re spending a lot of time and money managing all that paper. We’ve been hearing about the arrival of the paperless office for the past two decades, yet every year it seems that we rely on more and more paper.

Today, technology has made it possible to reduce or even eliminate our reliance on hardcopies. Digital documents are easier than ever to store, share, search and protect. But going paperless doesn’t just happen; the first step to develop a strategy to kick start the process. Here are some tips to get you started!

  • What do you currently print? – Track your document output for each employee over a fixed period of time. Use manual print logs and the meters on your copier to track output and establish a baseline. Consider partnering with a Managed Print Services provider that can deploy tracking software for quick and accurate results.
  • Move Online – Cloud-based applications allow for easier document sharing and collaboration. Discuss key applications with vendors and clients to see if they are willing to transition to the cloud with you.
  • Scan All Documents – Document scanners and multifunction devices are affordable and offer the capability to scan directly to email, network drive, or into document workflows.
  • Digitally Sign All Documents – Most countries now have laws allowing for digital signing of documents. They are legally binding.
  • Use Online Banking Whenever Possible – Request paperless statements from your bank and other financial institutions. Pay your bills and accept payment online whenever possible. Set up alerts to let you know when bills are due.
  • Phase Out Older Technology – Some of your clients may still use fax mahcines, but you can reduce paper in this area with technology. Employ fax software to send and receive digital documents and faxes. You’ll use much less paper and lower costs.
  • Incentivize Your Team – Reward you staff for reducing paper use!

Going paperless can pay big dividends. Along with significant cost reductions, going paperless gives you the flexibility to run your business from anywhere and get the documents you need, when you need them. Want to learn more? Give us a call today and let us show you how to take your business paper “less”!