Data breaches seemingly are becoming a daily problem in today’s online world. It has become even more important for businesses of all sizes to take a proactive position when it comes to the security of their sensitive data.

It’s obvious that banks and insurance companies are often targeted, but the truth is, almost every business has data that could be valuable to criminals. If you have employee information, payment records, or personally identifiable information about your clients or customers, you are at risk.

The threat goes well beyond large corporations. It’s been estimated that 60% of attacks are targeted towards small to medium sized businesses, which can be especially worrisome if you don’t have the resources to implement countermeasures. Beyond simply being disruptive to your business, a breach can damage trust in your company and ruin your reputation with current and potential customers.

Fortunately, there are several simple steps you can take to improve security that don’t require an investment in pricey technological solutions. Here are a few to consider.

  • Move Beyond Paper – Relying solely on paper-based records can put you at risk. Paper documents can be lost, misfiled, stolen or damaged by a flood or fire. Digitizing hardcopies can mitigate these risks. Moving towards a digital workflow can add control, enhance security and minimize human error.
  • Secure ALL Of Your Devices – While digital files are safer than paper, they are not inherently secure. It’s surprising how much information can be retrieved from an old device or drive. Couple this with the risk of device theft that comes with an increasingly mobile workforce and it’s clear why encryption and proper disposal of data is vital. Mobile device protection can be addressed through encryption or a mobile device management solution that allows for remote data deletion in the event of theft. However, many businesses have an often overlooked the security risk sitting in the middle of the office; their networked multifunction device.  Solutions like password protection, drive encryption and data overwrite can make securing these devices a simple and painless, low cost process.
  • Limit Access – Physical theft is a real threat, often overlooked in today’s online world of high-tech hacking. Usually, the easiest way to lose information is for someone to simply walk into your office and take it! Keep filing cabinets and rooms that house sensitive data locked, and give keys only to a few trusted employees. Store mobile devices and laptops in secured cabinets or drawers when not in use.

Simple steps can protect your business. Taking a proactive approach doesn’t have to be cost prohibitive. Securing your data is a smart business decision in today’s increasingly complicated electronic world!

If you enjoyed this blog, here are some others that may be of interest: 

SMBs: Easy Targets for Hackers?

Security and Office Printers

Avoiding Malware Attacks: 5 Simple Steps