When it comes to investing in the lease or purchase of a large piece of equipment, such as a multifunction printer or copier, it pays to take the time to consider what device will best serve your office in the near- and long-term. While copiers and MFPs share a number of similarities, the one that is right for your office may depend on a variety of factors.

Multifunction Printers

Multifunction printers perform a variety of tasks, including printing, copying, scanning and faxing. This type of device can be ideal for any-sized business. By combining all four features into a single device, you can save on space, leaving more prime real estate for employees and other equipment.

Multifunction printers can also save you money. Because the one device performs a variety of tasks, you can save on repairs and supplies. Also, the cost of a single MFP is often significantly lower than the combined cost of four separate devices.

Scanning and faxing on an MFP can often be done to digital files, sent to email, or inserted into digital workflows. This allows for greater efficiency and reduced costs.


Copiers today are not like their predecessors. Today’s copiers are similar to MFPs, but have a variety of benefits that can benefit larger and fast-paced companies that need to produce large volumes of high-quality prints. Some benefits your company may realize with a copier include:

  • The ability to use a variety of sizes and types of paper and other printing media.
  • Laser printing for crisp and vibrant text and color images.
  • Advanced power and speed over other devices.
  • Collating, stapling, hole-punching, and other finishing techniques are automated on many copiers.

While not right for all businesses, modern copiers still play an important role in the office environment.

Choosing which device is right for your office can be hard. Carefully considering your options and consulting with a knowledgeable vendor will help you maximize your investment.