While the last thing on your mind might be your company’s print environment, it’s important to consider it if you are looking to reduce spending within your organization. Read on to learn more about how you can conduct your own print assessment, and how it can help identify areas for improvement.

Equipment Inventory

The first step is to determine how many copiers, printers, multifunction devices, fax machines and scanners you own and where they are located. After recording the manufacturer, make, model, age, and network capabilities of each device the information can be used to take stock of your current fleet.

Print Cost Assessment

In an unmanaged print environment, it can be difficult to determine the true cost of printing when there is a multitude of employees or departments purchasing supplies or equipment and dealing with service or repairs independently. By amassing all relevant invoices, it can help to shed light on how much is being spent and how often, and may uncover problematic areas and inefficient or outdated machines.

Determining Employee Burden Rates 

Time is money, and the time your employees spend managing your print fleet can be better spent running your business. By tracking the following print tasks, you can shed light on how much employee time is going towards managing your print environment:

  • Ordering supplies
  • Printer troubleshooting and repairs
  • Inventory management
  • Scheduling and managing printer servicing
  • Processing invoices on a monthly, quarterly, or annual basis

Calculating Third-Party Print Costs 

Whether your print equipment lacks the features or capabilities you need to complete specialized tasks or lacks the efficiency to handle large projects, you may find the need to outsource print jobs to a third-party. An assessment of your print environment may reveal that an investment in the right equipment may allow you to keep those outsourced projects in-house to save you time and money.

A Managed Print Services provider has the expertise and tools to conduct a comprehensive assessment of your print environment. A professional print assessment can help to save between one and three percent of your total annual revenue, making it an important investment in the future of your business. Contact us today to learn more!