Today, more companies are discovering the benefits of electronic document management and automating business processes. With the increase in regulations and the attendant paperwork, due dates, reports, audits, and managing paper is more difficult than it’s ever been. As companies shift towards managing more work with fewer employees, these tasks can become overwhelming with lost documents, valuable employee time being spent on compliance and bottlenecks becoming the norm.

Document management software and business process automation can help you to manage large volumes of information much more effectively.

Here are just a few key benefits you’ll enjoy with a digital document management system.

  1. Availability – When documents are converted from paper to digital they can be available to anyone 24/7. Documents are easier to find through search, easily recoverable
    and unlikely to be misfiled too!
  2. Manage Certifications and Due Dates – Thanks to date tracking capabilities, you can ensure that everything from required re-certifications to team member approvals happen automatically, with no spreadsheets or paper files.
  3. No More Redundancy – With a digital document system workflows and management integrate into existing software. That means no more redundant data entry.
  4. Reliable Routing and Tracking of Documents – Documents can be set-up to go through a specific approval process. Notifications can automatically be sent to the appropriate team members when they need to take action. Document edits and updates can also be automatically tracked.
  5. Better Organization – Tasks can stay organized and remain in view because notifications are automatically delivered via email or pop-ups. This replaces post-it notes, whiteboards and memory lapses!
  6. Make Audits Stress Free! – When you’re tasked with compliance audits record keeping takes on a whole new urgency. When documents can be tracked and accessible 24/7 aggregate information is easier to compile and due dates managed. Audits become a piece of cake!
  7. Grow Your Business and Reduce Costs! – Reducing errors, improving communication and collaboration and automating processes can make your team more productive, reduce wasted time and cut your costs! It can also mean faster time to market, and better customer service.

The bottom line? Managing documents electronically and automating business processes means easier access and management of data, releasing your staff to focus on core business initiatives while ensuring the information is available when you need it most. Contact us today to learn more.