If you take a closer look at your printing costs, you’ll likely be surprised at how much you are spending on printer consumables, repairs and more.

In fact, there could be a number of hidden costs lurking in your print environment:

  • Supplies – Purchasing more supplies than necessary and not taking proper measures to store them in a safe place may be sending the message that printing supplies are available for anyone to take and use.
  • Hardware – In many workplaces it’s common to see a desktop printer on every employee’s desk. While these printers may seem affordable when initially purchased, the long-term cost of supplies to keep these printers in operation can be surprisingly high.
  • Loss of Productivity – If you don’t have the right print technology in place to support your workload, your employees may end up dealing with downtime while they wait in line for their documents to be printed.
  • Unnecessary Use – Some employees choose to print every document in color regardless of whether it’s necessary or not. Encouraging your employees to set their default print settings to black-and-white and double-sided printing can save a lot of money over the course of the year.
  • Support/Repairs – Even if you have an in-house IT department, they may not have the skills or resources to fix your printer. Calling in an outside repair person at the last minute can cost a pretty penny.
  • Lack of Consolidation – Many office environments have separate printers, copiers, scanners and fax machines. An efficient and cost-effective multifunction device can combine all of these devices into one.
  • Energy Use – If you’re not using Energy Star-rated devices, you’re likely paying more than you need to on your energy bills.

If you’re concerned about how hidden printing costs like these are affecting your bottom line, please contact us to learn how a Managed Print Services program can help you to reduce costs while running your business more efficiently.