When it comes to your print environment, it’s important to first define your needs. The right MPS provider will not only help define your needs, but they can also develop a strategy that will help reduce unnecessary printing, reduce the time your IT staff spends on print issues, lower your overall print costs and boost your team’s productivity.

Getting maximum value from your partnership means working with an experienced provider who understands your business and can identify opportunities to streamline your print processes.

Here are some questions to ask when interviewing MPS providers that can help you to find the perfect partner!

  1. Start By AnalyzingManaged Print Services isn’t a one-size-fits-all solution. Every business has unique needs. Ask your candidates how they will size up yours. Do they use software analysis to determine usage and costs? Or is their process manual?
  2. Check Their Track Record – Ask for, and call, references. Do they have experience providing services to businesses in your industry and of similar size? Ask current and former clients about their experience. For example, did they provide services as promised and on time?
  3. Can They Improve Workflows? – Today business relies on both digital and hardcopy information. Depending on how information flows through your company, documents may need to be printed, digitized, or both. Ask how your candidate will integrate digital and manual processes to effectively move information through your company smoothly and predictably.
  4. Ask About Hardware/Software Integration – Will your provider’s solutions fit within your existing IT and print infrastructure or will you need to purchase new equipment? Can you leverage your existing investment? Will their solution connect to the cloud and is it compatible with your existing hardware and applications?
  5. Look to the Future – Make sure your provider can not only meet your existing needs today, but your future ones as well. Make sure any solution is scalable and get the cost ahead of time!
  6. Security is Important! – Breaches happen every day and every business is at risk. Does your provider offer the latest security plans from a quality provider?

MPS can change the game for your business. Done correctly you’ll improve productivity, cut costs, spend less time managing documents and have more time to focus on core initiatives like growing your business. Ask the right questions upfront to find the perfect partner and get the best ROI over the long-haul!